As digitalization begins to transform each and every industry, now is the time to consider electronic filing solutions. Solely relying on paper documents in today’s workforce has its limitations, especially with the onset of remote and hybrid working situations. To keep your organization up to date, this article is going to discuss the benefits of electronic filing and the many advantages it gives organizations.

Electronic Filing Solutions - Convenient and flexible way for your organization to store documents that can be accessed from anywhere. If your business has employees working from home or doing hybrid work, it’s a smart idea to house your e-files on the cloud so they can access any documents from their homes.

Saves Time and Money - Industry research firm Gartner, Inc., estimates that as much as 3% of a company’s revenue is spent on paper, printing, filing and the costs to store and maintain files of information. In addition, the average office worker uses 10,000 sheets of paper a year. Document scanning solutions save time and money because once an e-file is created, the data is stored online and can be sent to whomever at any time. Now you do not have to worry about printing out hundreds of copies of a document to distribute to each employee. You can send an e-file to anyone, which reduces money spent on buying paper as well.

Requires Less Room for Storage - Is your business overstocked with filing cabinets needed to store your documents? Investing in document scanning solutions companies such as My ScanTeam help you reduce unnecessary storage space by scanning your paper documents and turning them into e-files. With the extra freed-up space, you can utilize your floor plan more effectively by using it for other means.

Reliable Backup & Recovery Methods - The last thing any business wants is to lose an essential document that cannot be recovered. The major downside to sticking to paper documentation is that your organization is at risk of losing important information. Electronic filing is an effective way to ensure you never lose critical information by backing up documents to the cloud. No more spending time trying to locate an essential document. With admins having the ability to manage level of classifications, sharing options, and access controls. Most cloud storage services are built with security, compliance and privacy to protect your personal or company data. With document scanning solutions and electronic filing, you will always have access to any e-file at the touch of your fingertips.

Organized Electronic Databases - Another reason why e-files are growing in popularity is that you can store and organize your files on the cloud in your preferred method. You can create specific file structures to help you and your team quickly find documents, thus increasing productivity and efficiency in the workplace. By having an electronic database, you don’t have to worry about using a huge portion of your office space simply for storing documentation. With electronic filing solutions, you can reduce clutter and effectively organize your documents to where anyone can find what they’re looking for without bothering leadership.

Environmentally Friendly Alternative - When you switch to an electronic filing system, you’re using less paper and ink, which are environmentally damaging materials. When you decide to invest in a document scanning solution, you’re deciding to practice sustainability for the betterment of the organization and beyond. Not to mention, nearly 70% of consumers in the U.S. and Canada think it is important that a brand is sustainable or eco-friendly. If there are any ways your brand can become sustainable, you should commit to it in order to impress consumers and help the environment.

Promotes Accuracy - When people are filling out paper documentation, there’s a higher chance for mistakes to be made. The benefits of e-filing are that issues such as grammar or misspellings are easier to find and correct compared to paper documentation. With electronic filing solutions, transcription errors are less frequent, which results in higher productivity and better results.

Document Scanning Solutions You Can Trust - At My ScanTeam, we provide document scanning solutions to optimize your business operations. From offsite and onsite document scanning services. blueprint scanning, to document shredding, we can do it all to help digitize your organization for better productivity and efficiency. Want to learn more about our capabilities?

Contact us for a free consultation to see how we can help!