Pick up
My ScanTeam will pick up your paper files, pack them into archive boxes for you if needed. We will count and verify the total number of boxes with you and send an email notification for your records.
Boxes will be delivered directly to our facility, palletized, shrink wrap and staged for production.
preparation
My ScanTeam Supervisor reviews the service order and assigns project to team members.
Prep Team will remove document from binding/folders and removing all staples, sticky notes, paperclips and all fasteners from paperwork.
Barcode separator sheets are inserted between each file.
Scanning
Documents are scanned utilizing High Speed Production Scanners with Image Capture Plus Technology which runs each page through an image enhancement process. This will return top quality scans, adjusting each image for the best readability.
Double sided documents are detected and scanned.
Blank images and barcode separator sheets are removed.
My ScanTeam members view each image as its scanned to ensure quality and re-scans poor quality images before finalized and saved.
High Speed Scanners are cleaned and maintained daily.
indexing - conversion
Documents are indexed as labeled on each file folder; such as Filename, Chart Number, Address, etc.
Scanned images are OCR’d (optical character recognition) converted to Searchable PDF files.
File list is generated and saved with the digital files onto a Flash Drive or Online (customers cloud account or ours).
completion
Invoice is sent to customer for payment.
Digital files are delivered.
Original documents staged for shredding 30 days after receipt of digital files.
Digital files are moved to temporary back up, then deleted from our servers.