The old way of storing your essential business documents just isn't suitable in today's digital world. How would you recover your files if your storage areas were damaged by a fire, flood, or other natural disasters? More importantly, would you be able to restore and access those critical documents that are indispensable for your business's day-to-day operations?

Going Digital is the best way to protect your business's important paperwork. Electronic files can be stored on your cloud service of choice and accessed on any device from any location with internet access.

Why Does Your Business Needs Electronic Files?

As a business owner, you are no stranger to adversity. Your company is in the position it's in today because of how you've handled unforeseen challenges and made the necessary changes.

However, even the most adaptable entrepreneur can be humbled by mother nature. An accidental fire can destroy everything you've worked for, forcing you to start from scratch. While insurance will hopefully cover the damages, nothing can restore paper documents.

Unforeseen disasters and accidents are inevitable. So why wouldn't you prepare? You don't have to start over if your business's documents are destroyed.

Once you've performed an electronic backup of your internal business documents, you can access them anytime, from any device, and at any location. Then, when an inevitable, unforeseen disaster strikes, you can focus on restoring your business without worrying about recovering paperwork.  

Increase Productivity

While protecting your files from disaster is the most significant benefit of going digital, your business will become more organized instantly. For example, rather than digging through boxes to find an employee record or contract, you'll have access on your phone, tablet, laptop, or desktop computer. In addition, electronic files expand accessibility and allow you to control who can view, edit, or invoidownload documents.

Limit Space

Many businesses are making changes to their office environment. Whether you are accommodating employees wanting to work remotely, in a hybrid model, or looking to save on overhead, utilizing document imaging and cloud storage is the perfect solution.  

Not all business owners are comfortable with going 100% digital. At My ScanTeam, we've helped various companies with different needs. We can help if you want to digitalize specific departments, only essential documents, or protect all your files by making a copy and storing them in the cloud.

Document Scanning

We can scan various types of documents, including medical records, legal files, financial records, contracts, agreements, Invoices, HR files, Real Estate, and other types of essential business files.

You can bring your documents to us, or we can scan them onsite at your convenience. We also offer Scan On Demand, allowing you to store physical copies at our facility and request retrieval and delivery to your cloud account when needed.

Cloud Services

Once we've digitalized your documents, you can have them delivered on a flash drive or uploaded to your preferred cloud storage platform.

OCR Services

My ScanTeam can also help optimize your files that are already digital. We use OCR (optical character recognition) to convert PDF text files into an editable format. The conversion allows you to search through documents more effectively and, as a result, increases productivity.

Go Digital Before Disaster Strikes!

Many organizations fail to recognize the potential impacts of disasters until it's too late. Do not be one of them; contact My ScanTeam today for a free consultation. Let us help you convert your paper documents into electronic files and back up your business's critical data.